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Administrative Assistant at the International Organisation For Migration (IOM)

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Administrative Assistant Position

 

SVN No: SVN2024.58
Location: Benue
IOM Classification: G4
Type of Appointment: Special Short-Term Graded (SSTG) 6 months with possibility of extension
Estimated Start Date: As soon as possible
Organizational Unit: Resource Management Unit (RMU)
Deadline: 11th July, 2024

 

Core Functions / Responsibilities

  • Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
  • Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
  • Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
  • Initiate general administrative tasks in the computerized financial / travel / human resources systems; 7. Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;

 

  • Provide assistance in the administrative processing of vacancy notices and consultants’ contracts;
  • Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
  • Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
  • Perform any other responsibilities that may be assigned by the supervisor.

 

Requirements
Education:

  • High School Diploma with four years of relevant experience; or,
  • Bachelor’s Degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.
  • Experience:
  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
  • Prior work experience with international humanitarian organizations, non-government or institutions/organization in a multi-cultural setting is an advantage.
  • Government Languages: Fluency in English (oral and written) required, working knowledge of the local language.

 

Skills:

  • Knowledge of and experience working in a humanitarian context
  • Knowledge of UN and bilateral donor programming
  • Knowledge of IOM policies and procedures a distinct advantage

 

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:

Values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

 

Core Competencies:
Behavioural indicators level 1:

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

 

How to Apply
Interested and qualified candidates should send their applications to: [email protected] using the job title as the subject of the mail.

Or

 

Apply Here

 

Note

  • In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to Human Resources, International Organization for Migration (IOM) and with a subject line SVN2024.58 Administrative Assistant, Benue
  • All applications should include a functional email address, mobile numbers, and detailed curriculum vitae (CV).
  • Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.
  • Only candidates residing in the country of the duty station and within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, confirmation of all documents, and security clearances.
  • Women with the above qualifications are encouraged to apply

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